Meeting Minutes
Minutes of the January 27, 2018 meeting of the Borough of Rockaway Historical Committee Present:
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Arnold Bernard, President
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Barbara Koch, Treasurer
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Beth Witanek, Co-Treasurer
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Joyce Kanigel, Corresponding and Recording Secretary
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Jim Allen, Curator
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Joan Miller
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Ken Lattig
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Jean Rueter
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Tony Gebbia
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Jim Hurley
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Bob Edwards
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Tom Slockbower
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Ted Hussa
President Arnold Bernard opened the meeting at 10:05 a.m. A salute to the fag and moment of silence were held. Treasurer's Report
Treasurer Barbara Koch reported an account balance of $7,411.39 as of the end of 2017. There was a total of $622 in proceeds from the Sts Peter & Paul Church Christmas bazaar (including a check from Father Matthew for for the church's purchase of ornaments). Jim gave Barbara an additional $45 from general sales of ornaments. Joan M brought in $60.85 that she collected from the donation jars at Smith's Tavern and Rockaway Liquors.
Barbara reimbursed Tom S for $47.04 for museum decorations; and wrote another check for $400 to pay Blast Masters for their work on the Washington School bell.
Jean R asked if an audit of our fnances had been planned. Jim H suggested having an audit done by a committee of our own members. JIm H, Tony G and Beth volunteered to do this.
Barbara has prepared some organizational information, e.g. about setting meeting agendas. She will send a copy to Joyce and Joyce will send it out as an attachment prior to our next meeting.
Corresponding Secretary's Report
Joyce had an update about the status of the Historic Trolley Trail project. A grant for $5000 has already been awarded by the Highlands Coalition to help pay for installation of a footbridge (where the trail crosses over Fox's Brook). We now have another opportunity for grant of up to $3000. This sponsored by the American Hiking Society and LL Bean. Joyce can send in a application at no charge, and there is no grant match; however the application requires that a 501(c)(3) organization be listed as a project partner for administrative purposes. Joyce asked permission to name the BRHC as a partner on the AHS application. Tony G made a motion to approve, and Tom S seconded. The motion passed unanimously. Arnie noted that the Committee has previously decided to donate $2500 toward the trolley trail project.
Joyce noted that Robert Nichols had sent his regrets that he could not attend today. Also later we heard from Kate Lynch that she too was ill and could not be present. We hope they will get well soon.
draft minutes of the Borough of Rockaway Historical Committee for January 27, 2018, continued Curator's Report
Jim gave one of our blue history books to the principal at Divine Mercy Academy. The principal has invited us to participate in the school's annual summer fair, where we could sell books, maps, ornaments and mugs. Jim will fnd out more details and the date for the fair.
New and old business -
Washington School bell - Tom S reported that the bell has now been cleaned, and a fnish has been applied. After the sandblasting was done, some interesting markings on the bell became visible. It was cast in 1883 and is a 30" diameter #7 bell, the kind that was made for signaling emergencies such as fres.
Tony G suggested that we look into publishing booklets about Borough history, for example a short history of the frehouse. Everyone likes this idea. Arnie said we could speak to ABC Printing about this potential project.
There was discussion of future designs for ornaments and coffee mugs, for example putting the same image on both mugs and ornaments, and selling them as a package.
Ted Hussa proposed a meeting of the Greater Rockaway Genealogy Society, to be held here in the Community Center on either Saturday August 25 or Saturday September 22 of this year. The topic would be the genealogy of some of our local patriots, such as John Jacob Faesch and Stephen Jackson. Joyce said this sounded good and noted that the Genealogy Society already has permission to hold meetings here on Saturdays following the conclusion of our BRHC meetings. Weather permitting we could also tour the Presbyterian Cemetery, where many patriots are buried.
Bob E told stories about Dr McElroy, who lived in the beautiful house on Main Street that is next door to the Dr John Darbee Jackson house. Bob noted that Dr McElroy made no charge for "baseball injuries." Dr McElroy was married to the former Marion Tuttle. He died from an illness caused by drinking unpasteurized milk.
A motion was made to adjourn, and the meeting was adjourned at 11:27 a.m.
Respectfully submitted, Joyce Kanigel, Recording Secretay
Present:
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Arnold Bernard, President
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Sam Saporite, Vice President
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Barbara Koch, Treasurer
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Beth Witanek, Co-Treasurer
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Joyce Kanigel, Corresponding and Recording Secretary
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Jim Allen, Curator
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Joan Miller
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Ken Lattig
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Jean Rueter
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Tony Gebbia
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Jim Hurley
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Bob Edwards
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Tom Slockbower
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Robert Nichols
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Kate Lynch
President Arnold Bernard opened the meeting at 10:07 a.m. A salute to the fag and moment of silence were held.
President's Report
Arnie said he could open the museum next Saturday and Sunday (4th weekend of the month), but he needs more help from members. Bob E and Ken L volunteered to help staff the museum during open hours.Treasurer's Report
Treasurer Barbara Koch reported an account balance of $10,546.74 as of January 31. She had suggestions for procedures to follow for a planned internal audit of the Committee's funds. Jim H suggested that following reconciliation of checks it should be suffcient for our audit committee to issue a short letter, using letterhead stationery, signing off on the results of the reconciliation process. The audit committee's letter could then be memorialized in the minutes.Curator's Report
Jim A reported that he and Barbara had cleaned out the museum's closet. Barbara sorted and wrapped t-shirts and began reviewing contents of fle cabinets.Corresponding Secretary's Report
Joyce had an update about the status of a grant application for the Historic Trolley Trail project, for which the Historical Committee is a partner. The application to the American Hiking Society's small grant program has now been submitted. The AHS program offers a maximum grant of $3000 for trail development or improvement. Small grant awards will be announced in May 2018.Old and New Business
There was discussion about what size and color of carriage-logo mugs we prefer. The Committee decided to order the 11 oz size, but were not unanimous as to choice of color (plain white, or white-with-black-interior). Tony G suggested we could order some of each. A motion was made to order a dozen of each, to start. The motion passed unanimously.
Jim H noted that the Saint Cecilia's craft fair, scheduled for March 10 from 9am - 2pm, might already be sold out. He provided a phone number to call regarding this event: (973) 886-8023. Jim A will call to fnd out if we can still reserve a table for selling books, ornaments, mugs etc. Barbara said she could help.
Jim A mentioned the local history books that have been published for many nearby towns, such as Denville, Dover and Wharton. He noted that no such book had been published about Rockaway Borough. The books are in a series titled 'Images of America' and are published by the Arcadia Publishing Company. Beth said she had an email address for the publisher, and would try to fnd out more details.
Jim A also noted the existence of certain historic photos of Rockaway Borough that have been offered to us. Sam made a motion for the Committee to purchase the photos. The motion passed. Joyce noted that some of the photos are already in our possession (in digitized format). She offered to check which ones we already own.
There was discussion of the future of the Stephen Jackson house. A local buyer is purchasing the Sacred Heart property, where the Jackson house is located. It is believed that the buyer may want to build apartments on the school part of the site, but this is uncertain because plans have not yet been submitted. If and when the buyer submits plans to the Land Use Board, we will have more information. We hope to be able to work with the buyer to preserve the house.
Sam thanked the Committee for our recent condolences to him and his family.
A motion was made to adjourn, and the meeting was adjourned at 11:47 a.m.
Present:
Arnold Bernard, President
Barbara Koch, Treasurer Jim Allen, Curator
Bob Edwards
Tony Gebbia
Lou Guarinello Pete Hopler
Jim Hurley
Joan Jackson Kate Lynch
Rob Nichols Jean Reuter
Sam Saporite Tom Slockbower Beth Witanek
President’s Report:
President Arnold Bernard called the meeting to order at 10:07 a.m. We stood for the Pledge of Allegiance, and a moment of silence was held following that.
Arnie had with him three samples of our mug designs produced by Tony’s school. We have three dozen of each. The smallest ones (11 oz.) will likely be sold for $ 6.00; the ones with the black handle could possibly be priced at $ 6.50, and the largest ones could be sold for $ 7.00. Tom made a motion, which was seconded, that – largest to smallest size – the mugs be priced at $ 7, $ 6, $ 6, which was approved.
Arnie brought up the possibility of having a combination mug and ornament set for purchase. This year’s design is Sacred Heart. Sam raised the point of an objection to this theme, since Sacred Heart had denied to Jim Allen his request to be allowed entry to ‘tour’ the buildings that are up for sale. Barbara inquired about the lead time required for the ornaments. Sam asked if Sacred Heart was going to be responsive to/supportive of the ornaments, and further inquired if Jim A. could approach them about selling the ornaments (publicizing the availability in their church bulletin, etc.) The decision on Sacred Heart appearing as this year’s theme (and the subsequent ornament order) will be held up until next month, after Jim A. talks to Sacred Heart. A discussion ensued, with regard to the Diocese, and individuals to possibly be contacted. Barbara offered to send a personal note to the Sacred Heart Church contact person.
Jim A. announced that our museum would be open this afternoon between about 1:00 to 3:00, or 1:00 to 4:00. Barbara had produced a sign-up sheet for monthly commitments to ‘museum sit’; at least two people are needed at each time.
Treasurer’s Report:
Treasurer Barbara Koch reported that our bank statement totals $ 10,618.70. On March 18, an audit was completed at Barbara’s house (by Barbara Koch, Tony Gebbia, Jim Hurley, Beth Witanek); our finances
are in order. Barbara outlined and discussed some suggestions for an efficient process with regard to our sales and finances:
1. A cash-handling procedure for our cash box (at the museum and other special functions)
2. Request for reimbursement
3. Emergency request for petty cash (ex. small bills to have on hand for sales) which must be authorized 4. All transactions being recorded in the check register
Jim H. elaborated on the topics covered at the March audit session. We are a 501 3C; Tony found that the threshold law is $ 25,000. With regard to a possible sales tax liability, as long as an organization has a tax exemption number (which we do), there is no problem or issue. We are okay; we are exempt from New Jersey tax because we are self-selling (mugs, ornaments) and not through a vendor.
It was stated that we will remove the word ‘audit’ from the committee name, instead using the term ‘reconciliation.’
The expenditure for the September 1, 2017 order of new checks (amount of 100) cost $ 93.17.
Website updates:
Jim H. discussed with us the status and adjustments that were made with regard to our dormant website. Jim was able to get access to the website; the information that is there was from 2015. Jim updated the news there, added current dates and items for sale. The ‘contact us’ button goes to Jim, Ruben, and Joyce. The domain is licensed through ‘Go Daddy’ at present. Jim learned that Ruben has been covering the associated costs (as his donation to the group), but Ruben does need to inform us of the fee, which he can then state as a donation for his own tax purposes.
It was discussed that an active membership list is needed. It was suggested that this list be expanded to include active/past/in memorium members.
In discussing possible costs for web-hosting, Kate mentioned knowing that small site hosting can be done for about $ 375.00.
There was talk about including a PayPal button for possible donations, but we learned that having this would entail complications with regard to E-commerce, a secured server, and internal procedures with moving money and the subsequent record-keeping. Arnie advised that we should state the 1 East Main Street address for donations, which can be received via check or money order. (For now, we will accept donations, in person and through the mail, in cash, checks, money orders.)
Old and new business:
President Arnie Bernard informed us that the museum is doing well. Museum sitters must make sure to shut the lights, have the shades drawn, and lock the door.
Tom spoke about the 5-foot saw blade that was donated by the Donatoni Family’s nephew, from the former family saw mill. Tom will see to having the blade cleaned, and mentioned that we also have a Donatoni Mill uniform that can be displayed.
Further discussion included the issue of needing the phone at the museum to be working. We ourselves will first look at the issue (internally); the Borough of Rockaway owns the phone line. Arnie asked Tom about procuring a fire extinguisher for the museum.
With regard to the museum being open for the months of July and August, the decision is still up in the air (because of these months traditionally not receiving much attendance.)
Sam made a special announcement and a special presentation of the flag design created and donated to our group by the daughter of Sam’s neighbor, Pete Hopler. Arnie suggested that we display the flag at the museum under the American flag that we fly there. This flag design will also be present in this year’s Memorial Day Parade, included with Pete’s motorcycle and sidecar.
Barbara presented a list of invitees that she had put together for the upcoming Bell Dedication Ceremony. Tom stated that the bell is ready to be installed, and Arnie discussed having a date in May slated for the presentation and dedication. The date of May 19, 2018 will be discussed and decided upon at our next meeting.
It was announced that the upcoming Board of Education meeting is this Tuesday night (March 27, 2018.)
An inquiry was made about getting listings placed on the electronic signage in front of the fire house; Tom advised that Sheila Seifert be contacted for this.
The borough calendar will need to be checked for the upcoming events in the next few months. Tom announced that April 28th will be Environmental Awareness Day in Rockaway.
Further discussion ensued with regard to possible issues and logistics for the Bell Dedication. It was mentioned that parking at Donatoni Field is more readily available on Sundays. It appears that a Sunday (possibly May 20th at 1:00 p.m.) will be the best day for the event.
Barbara expressed the need to publicize information on the bell, and on its history with Washington School. It was agreed that Jean Reuter is our perfect contact person for this information.
The 2018 Museum Military Day will be on Sunday, May 27th, between 1:00 and 4:00 p.m.
Mention was made that the St. Cecelia’s Bazaar (earlier in the month) didn’t appear to be well-attended or populated by too many vendors; Jim A. will inquire about the date of the next one, in November.
Bob Edwards made the announcement that the V.F.W. in Denville (Ford Road) runs a breakfast the first Sunday of each month. The hours are between 8:00 and 11:00 a.m., at a cost of $ 8.00.
Sam conveyed the information that we have support and interest from the Fulton Bank on Route 46: There, they have a display of the ‘wooden houses’ (Rockaway landmark buildings), and their manager is
very receptive to our organization and the local history. Sam had a supply of the manager’s cards, which he handed out.
Mention was made of a thank-you note being sent to Pete Hopler, for the donation of the flag. The meeting was adjourned at 11:33 a.m.
Respectfully submitted, Elizabeth Witanek
Minutes of the April 29, 2018 meeting of the Borough of Rockaway Historical Committee
Present:
• Arnold Bernard, President
• Sam Saporite, Vice President
• Barbara Koch, Treasurer
• Beth Witanek, Co-Treasurer
• Joyce Kanigel, Corresponding and Recording Secretary
• Jim Allen, Curator
• Joan Miller
• Joan Jackson
• Ken Lattig
• Jean Rueter
• Jim Hurley
• Bob Edwards
• Tom Slockbower
• Kate Lynch
President's Report
Due to scheduling conficts, the April 2018 meeting was held on the 4th Sunday of the month (instead of 4th
Saturday), following notice to current members by email or telephone. President Arnold Bernard opened the
meeting at 11:05 a.m. A salute to the fag and moment of silence were held.
Treasurer's Report
Treasurer Barbara Koch reported an account balance of $10,235.81 as of March 31. Barbara has also updated
the volunteer schedule, which Jim H will post on the website.
Curator's Report
Jim A reported that Ray & Judy's Bookstop has given us a check for the books they have sold there. They now
have no more copies of "Growing Up in Rockaway." There was discussion of whether to print more copies. Jean
said that if the book is to be reprinted, she requests that her name be removed from the chapter that is
designated as her contribution. A motion was passed to order 25 more copies from ABC Printing for $275.
There was discussion of an idea to publish a new book that would focus on Rockaway during the '50s, '60s and
'70s. Jim H noted a Facebook page on a similar topic called "You know you're from Rockaway when ..." He
suggested we reach out to the page's author (Wayne Fisch?) for stories.
Jim A also reported that we had a shortage of picture frames for the museum. A motion was passed to preapprove
him to spend up to $300 for frames.
This year's ornament will feature Sacred Heart Church. The wholesale price has gone up to $720 for 96
ornaments, plus $34 shipping. Barbara suggested raising our price from $9 to $10. The motion passed.
Corresponding Secretary's Report
Joyce reported correspondence from Emmons Cobb, who visited Rockaway last year. Mr. Cobb now lives in New
Hampshire, but his grandparents lived here in the house at the corner of Union and Stickle Streets. He had found a
newspaper article about the restoration of his grandparents' house.
Minutes of the May 26, 2018 meeting of the Borough of Rockaway Historical Committee
Present:
• Arnold Bernard, President
• Sam Saporite, Vice President
• Barbara Koch, Treasurer
• Beth Witanek, Co-Treasurer
• Joyce Kanigel, Corresponding and Recording Secretary
• Jim Allen, Curator
• Joan Miller
• Joan Jackson
• Ken Lattig
• Jean Rueter
• Jim Hurley
• Bob Edwards
• Tom Slockbower
• Tom Haynes
• Ted Hussa
President's Report
President Arnold Bernard opened the meeting at 10:05 a.m. A salute to the fag and moment of silence were held.
Members reviewed a list of guests who had rsvp-ed for our Washington School bell celebration scheduled for 1 pm
on Sunday, June 3. Availability of chairs was discussed.
Treasurer's Report
Treasurer Barbara Koch reported an account balance of $10,235.81. The museum volunteer schedule was also
discussed. Barbara is planning to update our member contact list.
Curator's Report
Jim A reported that 25 more copies of "Growing Up in Rockaway" had been published. Jim gave 10 copies to Ray
& Judy's BookStop, and took the remaining 15 copies to the museum. Our cost was $135.
Jim also received a check for $250 from Rob Grow, representing the Rockaway Borough Business Owners'
Association. This donation from the RBBOA is in appreciation for our efforts giving tours during Celebrate
Rockaway 2017. Jim H and Arnie took on most of this duty last year, and we thank them for their work.
This year's Celebrate Rockaway Day has been scheduled for Sunday, September 16, 2018.
Corresponding Secretary's Report
Jim A had picked up a letter from our town hall mailbox. Joyce opened the letter and reported that it was a notice
from the State Attorney General's Offce, stating that all annual State Charities Registrations must now be fled
online. The State will no longer accept paper flings. Joyce said she had set up an online account to do this and
would fle our form by the end of June, when it will be due.
Joyce also noted that our local newspapers (The Citizen and The Neighbor News) had published notices about the
upcoming Memorial Day commemoration, and the Washington School Bell celebration, as we had requested.
REGULAR MEETING MINUTES
· 10:01am Call to Order; Flag Salute-Moment of Silence for Departed Past Members
· Committee Reports:
Treasurer:
Museum Curator:
- Museum is open today and tomorrow. Need a volunteer to sign up for Sunday, but need volunteers going forward.
- Need Amanda to work on map restoration when museum is closed so no disturbances
- Jim H. suggested volunteer sign up rolling for 90 days out so members can check their plans.
- Jimmy talked about theft of can opener and pocket watch from small display case that did not have a lock.
NEW BUSINESS
· Museum: Security Updates; Museum Coverage Schedule:
- Jim H. suggested volunteers sign up for museum coverage on a rolling 90 day schedule. This will enable members to check their schedules and commit to a day bit easier.
- There was a discussion about the number of keys in circulation and who should have them per the By-Laws. Jimmy had extra keys that will be tested to make sure they work.
- There should be 8 keys in circulation.
· 2019 Committee Appointments:
- We have 16 active members.
- Need committee chairs. Jim handed out a list of the committees per our By-Laws and suggested we all look it over to pick a committee to chair or participate in.
- Jim H. said we can’t modify our By-Laws much because they would need to be re-approved by the IRS which is a big process.
· 2019 Memorial Day Parade -RBHC Participation:
- This year is the 150thanniversary of the Memorial Day Parade in Rockaway Borough.
- Tom S. introduced Debbie Tanzola, who is joining the RBHC and is also co-chairing the parade committee.
- To commemorate this momentous anniversary, Rockaway Township and Denville agreed to not have parades and will participate in the one in our town.
- Invitations to different organizations are being put together asking to participate in the parade.
- There was discussion about using Jimmy’s trailer to make into a float for the parade.
- There was talk of asking a RB resident who has a restored Rockaway carriage if we can use it in the parade.
- Arnie, Joan, Jimmy and Barbara offered to be on the committee.
- A question was posed whether we will still have our Memorial Day event with Veterans at the museum. Jim suggested we decide that later.
· Purchase of Museum Glass Display Cases:
- There was discussion about purchasing a new 6ft glass, locking display case. Tom S. has been looking into this. We missed the two opportunities to purchase a used one in great condition on Ebay and Craigslist.
- The committee approved a blanket authorization for Tom S. to spend up to $1,500.00 on a display case when he finds one.
· Open floor for member comments, and/or historical reflections:
- Welcome to our newest member, Debbie Tanzola
- There was discussion about creating a policy on accepting items “loaned” or “donated” as not all items may be important to RB history. We also have limited space to display and store memorabilia.
- There was discussion about whether we are covered by insurance if something “on loan” is stolen. Arnie said we are covered by the Borough’s insurance.
- There was discussion about taking a complete inventory of all items in the museum- pictures and description. Kate offered that it could be a Silver Award project for Brenna and would find out if that is an approved project.
- Jim mentioned possible meeting date changes for May, November and December.
- Jim is going to talk to Sheila Siefert about adding a meeting notification on the board in front of the municipal building for the week preceding each meeting.
- Joan Jackson has been collecting the money from the donation cans in town for many years and asked if anyone else would like to continue doing it. Kate offered. Barbara and Joan will put a list of where the donation cans are.
- Jim mentioned needing to find a place for the two canal stone markers.
- Jean R. wants a booklet put together for veterans who lived in RB at any time. The current memorial is only for veterans who lived in RB when they left to service. It was discussed that a different group is responsible for the memorial.
- Jean R. discussed the need for RB history education in schools.
· Close at 11:19am
Members in Attendance:
Jim Hurley Tom Slockbower Barbara Koch
Kate Lynch James Allen
Arnold Benard Bob Edwards Ken Lattig
Joan Mill Joan Jackson
Jean Reuter Beth Witanek Deb Tanzola
REGULAR MEETING MINUTES Feburary 16,2019 10:00am
· Induction of New Officers by Sam Saporite
· Committee Reports:
Treasurer: Account Fund Balance as of January 30, 2019=$8,552.38
Barbara Koch was on vacation but had put together a worksheet of all deposits and deductions to bank account if anyone wanted to view
Museum Curator:
Jimmy Allen reported that museum would be open next weekend and one more volunteer was needed for Saturday. Kate Lynch volunteered.
Jimmy talked about options for our next Ornament, reminding us that it’s the 125thanniversary of Rockaway Boro’s incorporation. Options discussed were Trolley on Main St. at center of town, Pot Belly’s/ Aricos.
Jimmy mentioned our stock of ornaments left over each year and said that 96 ornaments seems to be the least amount we can purchase from any vendor.
Jimmy knows someone who has some historical pictures he’d like to make
copies of. Tom S. suggested a max of $70 to reprint photos. It was unanimously passed.
Barb found the special clips to hang pictures from the system in the museum.
Sheila Siefert agreed to post the museum opening day/time on the board outside of Boro Hall the week prior to our being open.
Jim H mentioned that he had two requests through the website for our collectible books.
Corresponding Secretary: N/A Barb was on vacation
NEW BUSINESS
Jim H nominated Kate L as recording secretary and it was approved.
· Museum: Museum Coverage Schedule; February, March, April
Jimmy A said February was covered but we need more volunteers for March and April
· 2019 Committee Appointments:
Jim H proposed three Committee and their appointments to start.
1 - Article VI- “C” Facilities– Jim H and Tom S.
2 - Article VI-“E” Museum Maintenance and Control- Jim A, Tom S, Barb K and Jim H
3 - Article VI- “J” By-Laws Committee – Joyce K, Kate L, Barb K and Sam S (as needed only)
All appointments unanimously approved
· 2019 Memorial Day Parade -RBHC Participation-Updates
The parade is 5/27/19
Deb T said letters/invitation to organizations asking their participation will be sent out shortly. If anyone has any specific organizations they want included, let her know.
A suggestion was made to send a letter to the couple who owns a Rockaway Carriage asking them to participate. There was discussion about the carriage being either first or last in the parade
A suggestion was made to send a letter to Peter Hoppler since he volunteers his side car motorcycle every year, letting a RBHC rep ride with him, holding our flag.
A suggestion was made to send a letter to Trend Motors who may supply cars for all vets who are not able to walk the parade route.
A suggestion was also made to send a letter to the Boy Scouts and Girl Scouts
A float committee was proposed of Jim A, Tom S and Jim H.
Jim A offered the use of his trailer for our float
· Purchase of Museum Glass Display Cases-Update
Tom S found two display cases and will be going to pick them up tomorrow with Jim H and Scott H.
· Trolley Trail Project- Update
Joyce K said project is at Borough Council level now for Budget consideration. This is considered Phase 2.
Joyce K said project was discussed in Redevelopment planned to enhance historic value of Rockaway Borough
Joyce K said there are 3 phases to the project, phase one being complete
Phase 1 – Surveys - this was paid by donation from RBHC and grant from ??
Phase 2 – Need $24k in budget for engineers design and permitting. County wants to see our town have “skin in the game” to build the foot bridge or won’t accept grant proposal
Phase 3 – Construction of footbridge, approximately $50k
It was suggested that we have another wetlands engineer look at footbridge construction.
· 2019 Activities and Projects
It was suggested to bring up Boroughs anniversary at Budget meeting
Suggestions are needed for fundraising – possible placemats with RB restaurants on them?
Jean R mentioned that we need RB historical education in our schools.
· Open floor for member comments, and/or historical reflections
Jim H said all members should have t-shirts to wear at events
A suggestion was made to loan eating establishments in town pictures for their walls to showcase the towns history and the RBHC
Rockaway Day is Sunday, Sept 15, 12-5
Rockaway River Cleanup is Saturday, March 23rd
Sam S offered to contribute carvings made by Veterans to the museum
Deb T had a picture of the original MHHS rifle range to share.
Tom S mentioned that we had flags posted on Main St. for our 100thanniversary and was hoping we could do something like that again for our 125th. He suggested there are companies we can rent flags from.
Joyce K asked if any members were free next Saturday, Feb 23rdat 9am, if they could attend the Budget Meeting by the Borough Council. The Trolley Project will be discussed in hopes of securing funds to move forward.
· Meeting adjourned at 11:42am
Members in Attendance
Jim Hurley Kate Lynch Joyce Kanigel James Allen Arnold Benard Bob Edward Ken Lattig Joan Jackson Jean Reuter Sam Saporite Deb Tanzola Beth Witanek
REGULAR MEETING MINUTES March 23, 2019 10:00am
TOPICS
- Parade lineup begins at 10am for 11am stepoff.
- Carriage does not need to stay for ceremony at church so they would be done around noon.
- We need to confirm whether it’s legal for us to accept donations for the “historic preservation of Fox Pond” for bioswale.
- Barbara K suggested we create a receipt for the donations and since all disbursements are done by resolution (vote) it’s all in the minutes.
- Barb K and Beth W will co-ordinate a meeting time
- leadership term verbiage
- how do we refill a position for balance of term if someone can’t fulfill the term.
- Is this considered a big change or a small change (for IRS purposes). Will need general procedures for refill process
NEW BUSINESS
- Confirm who is supposed to file? By-laws say Treasurer, so Joyce K needs to show Barb K what needs to be done.
- Confirm when filing needs to be completed by – June ??
- Deb T gave update:
- Rockaway Twp has a military jeep decorated with banners
- we have bunting
- Rockaway Carriage replica is currently in MA. Owners are having an issue with transport to NJ. The carriage may not be here for the parade.
- We have a side car motorcycle to represent the RBHC. A volunteer is needed to ride the side car. Joan J volunteered.
- Jimmy A is donating his trailer for the parade. It will be decorated with a banner and the RBHC flag.
- Flags were purchased and donated to Rockaway Borough that - these will line the street for the parade.
- Barb K will co-ordinate making sure all members have t-shirts
-Tom S went to Nichols Printing for a quote on ornaments.
- Qty 100/$6.33ea, 150/$5.75ea, 250/$5.16ea
- Glass ornaments, one color ink, free shipping, $60 set up fee
- Ornaments are made in China
- Jimmy A’s quote from ABC Printing is Qty 96/$754 ($7.85ea)
- Ornaments are made in U.S.A.
- Three options for photo on ornament were discussed: Trolley in Town Center, Trolley coming up into town center from West, War Memorial (dated 1892). The land for the War Memorial was deeded to the towns’ people, not the town.
- Deb T suggested taking a picture of the monument and flag at the RBPL.
- There was discussion about this being the 125thanniversary of Rockaway Borough and the 150thanniversary of the parade – do we want to combine the two events on one ornament since they chronologically fall in the same year?
- Can we fit two pictures on one ornament?
- Sam S knows someone (JJ??) who has a picture that commemorates the military, the parade and the local people.
- It was suggested that anyone bring a photo to the next meeting that they may want considered to be on the ornament.
- Jim H talked about everyone needing to sell a quota of ornaments because we have such a large inventory
- Barb K mentioned doing a current inventory of ornaments, books, etc
- Kate L said she would ask TJ/Lincoln/Superintendent if they would include the list in any newsletters they send out
- Deb T asked if we are allowed to sell ornaments at Town Hall
- There are three issues we need resolved: 1. Image 2. What vendor to use and 3. Price point moving forward
- Jim H welcomed new member MaryBeth Auriemma
- Beth W mentioned the Rockaway Twp celebration at the Ford Faesch House on May 4th, asking if anyone was representing RBHC, but no one volunteered.
- Deb T said Salon Secrets asked her if their building was ever a brothel. Members mentioned it was a bar and then a meat market, but no one had heard of it ever being a brothel.
- Arnie B mentioned we may want to think about reproducing Edmund Halsey’s printed 1892 War Monument dedication speech to sell. Jim H suggested discussing at the next meeting.
- Current bank balance as of April 30, 2019: $ 7,168.38
- Barb K mentioned that we received a check and request for two memorial bricks last year. Person was told we usually only do a bulk order of 5 at a time so would hold check/request. Said we need to look into getting the two done so not holding check any longer.
- Barb K said Jimmy A usually gets a check from RBHC and pays in cash. Process should be changed to him getting an invoice and paying the invoice total.
- Motion made to pay $4 to Jimmy A to reprint pictures and make a key for
Barb K: Unanimously approved.
- Jimmy A said museum will be open today and tomorrow from 1-3. Both days have coverage.
- Reminder that RB Teacher Tour for grades K-8 will be late August, early September.
- Tom S said volunteers were cleaning up flower beds and painting the railing at the museum.
- Tom S said we still need to figure out what to do with the canal stone
- The second showcase cabinet move to it’s final location is still in process.
-Lynn M from The Garden Club is very interested in a co-op project to possibly place the canal stone in the flower bed between Ava’s Cupcakes and Lusardi’s Gym. It was discussed that we could put a plaque by the stone to explain its history.
- Arnie B asked if it was possible to get a grant for the stone plaques. Arnie B and Joyce K volunteered to look into it.
- Jim H will informally confirm that it’s OK to put the stone in that flower bed
- Jimmy A mentioned that there was a discussion with Tom D’Onofrio to put one stone in front of the museum. Jimmy A said we need to confirm with Tom D on where he found the stones.
- Jim H wants to move stone placement to a high priority. Said we need a committee for Stone movement/placement – Committee will be Tom S, Joyce K and Sam S.
- Tom S found a grinding stone in the river. He’s not sure where it came from – said we can possibly put that in the flowerbed at the museum.
- It was mentioned that Rob O’Conner has mentioned the possibility of putting security cameras on museum for parking lot coverage.
- May, June (Museum closed July-August)
- Barb K and Joyce K working on this. Jim H recognized them for their hard work
– Jimmy A previously gave Garden Club 20 flags. From our stock at the museum, he will keep 15 and give Garden Club remainder.
- Jim H approves all RB Council bills - said Cablevision bill for museum is about $220/month but not sure why we are paying this. It was discussed that internet, etc service was probably set up back when Carol Johnson had Recreation Committee office at museum. Jim H made a motion to cancel this service – Unanimously approved
- Deb T said RB is Division 1, #7 in lineup. We are behind Militia Color Guard and in front of jeep. We should be there by 10:15am. Mayor and Council are #3 in lineup.
- The float – Jimmy A’s trailer is being transformed. Tom S is adding 4 panels. A banner to honor the fallen will be added. Mannequins with uniforms will be standing in the trailer. Jimmy A to pull trailer with his truck.
- There will be 3 buglers at the cemetery playing Taps
- Jim H asked who will be marching
- Barb K and Deb T inventoried our stock. We have 496 ornaments, 7 mugs and 52 t-shirts. We have a large quantity of the firetruck ornaments.
- Kate L is putting together a flyer to TJ and Lincoln principals to add to their monthly newsletters.
- Barb K suggested Christmas in July at St. Peter and Paul Church
- Arnie B suggested a flat fee of $8 for any ornament
- Tony G suggested bundling similarornamentstogether for a discount
- Sam S suggested using the bundle at events in town
- Jim H suggested possibility of selling fridge magnets or coasters
- Arnie B suggested the possibility of donating $1 from sale of every ornament
- Sam S said Sacred Heart Church has Coffee Hour with parishioners. One of RBHC could attend and promote sale of ornaments.
- Jim H asked for leader(s) to head the sale of ornaments. Arnie B will chair and Tony G and Sam S will help. Jim H asked for this to be added to our regular meeting agendafor status updates.
- Arnie B suggested sending out a postcard mailer for outreach. Can have picture on front and meeting dates and time on back.
- Sam S has a possible picture for ornament – 1915 RB Fife & Drum band marching in uniform on Church St. Jim H wondered how it would look when shrunk down to an ornament
- Tom S made a motion to delay decision on next ornament until fundraiser subcommittee can address RBHC on how to handle stock at museum before ordering more: Unanimously approved.
- Jim H suggested possibly using the memorial by the RBPL for our ornament
- Jim H said we need to actively pursue ways to increase our income
- Tony G had his students make coasters with our logo when practicing for a large order they have. He had one for each member.
- Joyce K mentioned the Civil War commemoration on 5/25 at 1pm
- Barb K – someone asked her to identify a medal – it was suggested she reach out to Dover Masonic
REGULAR MEETING MINUTES
June 22, 2019 10:01am
· Call to Order; Flag Salute-Moment of Silence for Departed Past Members
· Approval of Minutes from May 18th Meeting, motion by Sam S, 2ndby Tony G
· Committee Reports:
Treasurer – Barb K
- Current Balance as of May 31, 2019 : $ 7,206.68
- Read current audit review results: 1/1/18-12/31/18 and 1/1/19-5/31/19
- Mentioned that Janet Graner sent in a donation in honor of Jean R’s 95thbirthday
- Museum Curator – Jimmy A
- Confirmed museum coverage for Saturday: Sam S and Joan J, for Sunday: MaryBeth A and Arnie B.
- Confirmed that the museum will only be open by appointment in July and August
- Coverage will be needed for September through December
-Corresponding Secretary – Barb K
- The two bricks that had been requested last year were completed. Barb took a picture of the bricks in relation to the monument and enclosed them with Thank You letters.
- There was one website request for a photo of Katherine D. Malone. Barb suggested they contact the RT Historical Society
-Facilities, Museum Maintenance and Control Committee – Tom S
- Volunteers completed mulching flower beds and painting railings
- We will have a lot more open cabinet space when the 2ndnew cabinet is moved into place.
- Break-ins around town – make sure museum alarm is armed
- Maple Ave and Smith Field had security cameras installed, there is possibility of cameras being installed at museum/Donatoni Field
- There was discussion about placing the grinding wheel at the museum
- There was discussion about the missing Donation Box
-By-Laws Committee
- Barb K has draft of By-Laws with changes and will send to committee to discuss
- Joyce K said we need to start with the version approved by the IRS
NEW BUSINESS
· 2019 Federal and State Tax Filing – update
Discussion: Form 990 is done. Joyce K and Barb K are working on the State Charity Form
· 2018 Audit Review
Discussion:
Motion to Accept 2018 Financial Audit results: Motion by Sam S;
Second by_Jim__________. Accepted: Yes
- Sam S volulnteered for next audit committee
- Barb K read recommendations by the committee: Reduce paperwork, need a vendor invoice whenever possible, no reimbursement request is needed if have invoice.
· Telcom Services at Museum-update
Discussion: Resolution needed: (Y)/(N)
- Jim H cancelled internet/tv/video
- Alarm is linked directly to Police Station
- Since there is no phone service any longer, someone should always have a cell phone. Jim H explained where the panic button is on the alarm in case it’s needed.
· 2019 Memorial Day Parade -RBHC Review
Discussion: Resolution needed: (Y)/(N)
- THANK YOU to Tom S, Barb K, Jimmy A, Deb T
- Tom S is spearheading parade for next year for RB and RT to be together. It would be the first time this happened since the RB/RT split in 1894.
· Placement of Morris Canal Stones - collaboration with Garden Club
Discussion: Resolution needed: (Y)/(N)
-- Canal stones were placed in flower bed between Ava’s Cupcakes and Lusardi’s
- Garden Club very happy with collaboration in placing canal stones. Next step is some kind of plaque/interactive panel. Joyce K suggested the possibility of getting a grant for it because that is starting point of upper basin.
· Fundraiser plans; 2019-2020
Discussion: Resolution needed: (Y)/(N)
Committee is Arnie B, Sam S and Tony G:
- There was much discussion on how to price our stock of collectibles so they would sell. Sam S made motion to accept new pricing as of July 1: Vote passed as follows:
-Ornaments: when purchase bulk ornaments, first ornament is $10 and each additional in same transaction is $5.
- T-shirts: purchase any size $10.00. Purchase multiple shirts as one transaction pay $10.00 for the first $5.00 for each additional
- Pricing of mugs and books stays as is
- There was discussion of a possible giveaway fundraiser that the committee will look into.
- Motion made by Tony G and 2ndby Tom S to attend St. Peter & Paul Christmas in July on July 20th. Cost is $30 for the table. Arnie B, Kate L, Barb K and Joan J volunteered to work our table.
- There was discussion about partnering with the Recreation Committee which will be discussed further.
- There was discussion by Tony G about the students in his school making ornaments and or collectibles. He will get pricing and samples for next meeting.
- Jim H suggested the possibility of making a refrigerator magnet
- Sam S suggested having mini sales events by attending church events, Park Lakes Gazebo concerts and other events with our wares.
· 2019 Activities and Projects: National Night Out,Fall Town-wide GarageSale, Celebrate Rockaway Day, Holiday Arts and Crafts events
Discussion: Resolution needed: (Y)/(N)
National Night Out is August 6th6-9pm
- Kate L volunteered
- Jim H will RSVP
Town Wide Yard Sale will be Oct 5thwith Oct 12thrain date
- Kate L made motion, Sam S seconded – passed unanimously
- Need PR for event
Celebrate Rockaway Day is September 15th
· Open floor for member comments, and/or historical reflections
· Close Motion to close at 11:47am
Next Meeting Saturday July 27th, 2019
MEMBERS IN ATTENDANCE
Jim H , MaryBeth A , Arnie B, Joyce K,Tony G, Tom S, Jean R, Joan M, Ken L
Joan J, Jimmy A, Sam S, Beth W, Kate L, Barb K
REGULAR MEETING MINUTES
July 27, 2019
• 10:05 a.m. Meeting called to Order by Vice President, Tom S.; Flag Salute and Moment of Silence for Departed Past Members
• Approval of Minutes from June 22nd Meeting: Motion by Kate L, seconded by Jim A; all in favor.
• Committee Reports:
Treasurer –not present, nothing to report
- Current Balance as of June 30, 2019: $7,156.68
- Museum Curator – Jimmy A. – nothing new to report; reminder that July and August is by appointment.
-Corresponding Secretary –not present
-Facilities, Museum Maintenance and Control Committee – Tom S advised that the alarm has been fixed.
-By-Laws Committee – nothing to report
NEW BUSINESS
• Museum: Museum Coverage Schedule: July-August by appointment
• 2019 Federal and State Tax Filing – no one present
• Telcom Services/Security Alarm issues at Museum: Tom S said town replaced unit in museum basement. This seems to have fixed the problem.
• Review of Christmas in July Fundraiser on 6/22 at St. Peter & Paul Church- there was a very low turnout of vendors and shoppers. We made $15 and will most likely not participate next year.
• Fundraising Plans for 2019-2020 – Tony G will bring samples and costs for ornaments or items we can sell to the August or September meeting.
- “To Go” box made and inventory of sale items completed
• Museum Display Cases: need to fill new display cases – Kate L and Debbie T volunteered to fill new display case and shift some items around.
• 2019 Activities and Projects:
-National Night Out: setup at 5 p.m. Program runs 6-9 p.m.
-Fall Town-wide Garage Sale: Saturday Oct. 5th, rain date of Oct. 12th. Kate L will help Tom S with advertising
Celebrate Rockaway Day – Sunday, Sep 15th.
• Open floor for member comments, and/or historical reflections:
-Jean R. suggested we need historical education in the schools
-It was suggested we create a Historical Education Committee. Discussion followed. Tony G, Kate L, Tom S and Jean R are interested in being part of the committee.
-It was suggested that we partner with Rockaway Twp. Historical Committee at their 2x/year presentation.
-It was suggested we have one topic each meeting to discuss or learn about
-It was suggested that the list of all members, and only active members be printed and available to anyone who needs it.
• Close Motion to close at : 10:50 a.m.
Next Meeting Saturday August 24, 2019
MEMBERS IN ATTENDANCE:
Tom S., Ken L., Jean R., Jimmy A., Debbie T., Beth W., Kate L., Tony G.
· Approval of Minutes from July 27. Meeting, motion by : Sam S, seconded by Tom S., all if favor
· Committee Reports:
Treasurer –on Vacation, not present at meeting:
- Current Balance as of July 31, 2019: $7126.68
- Museum Curator – Jimmy A
§ Re-arranging of cabinets not complete
§ Discussion about museum hours
-Corresponding Secretary – On Vacation not present
-Facilities, Museum Maintenance and Control Committee –
Tom S – nothing new to report
-By-Laws Committee
No one in attendance
NEW BUSINESS
· Museum: Museum Coverage Schedule: September-October
- Sam S and Tony G volunteered for 9/28
- Bob E and Ken L volunteered for 9/29
- 10/26 open
- Joan M and Jean R volunteered for 10/27
· Need 2-3 Volunteers for New Teachers Museum Tour Tuesday, Aug 27
- discussion about timing (10:30-11:30)
- Barb K and Sam S volunteered
- Barb K will put together goody bags
· Plans for Celebrate Rockaway Day Event:
- Ad hoc vote approved at NNO to write check to pay for event
- Resolution approved for $25 fee, Sam S motion, Tom S seconded, all in favor
- Jimmy A to head event; volunteers Kate L, Tom S, Sam S, Arnie B, Joan J, Barb K, Joan M
- Meeting at museum at 11:30a.m. to load up
- discussion about receiving a flag upon purchase
· 2019 Federal and State Tax Filing –
-Joyce K and Barb K completed and filed state form in early August.
- Resolution appr to pay $60 fee state said owed for prior year. Joan J made motion, Sam S seconded, all in favor
· Fundraiser plans; 2019-2020
- Jim H suggested a need to get generate ideas
- Arnie B to follow up with Tony G regarding his students making collectible
-Suggestion about baseball hats with logo
-Suggestion about fridge magnet with Firehouse? Or logo?
· Museum Exhibit Display Cases-
- Deb T and Kate L suggested acquiring a male mannequin to display the Donatoni uniform
- Tom S suggested possibility of free mannequins from mall stores
· Museum Inventory-need a committee to catalogue artifacts in museum
- Kate L following up with Girl Scouts regarding doing inventory/cataloging
· 2019 Activities and Projects: Fall Town-wide GarageSale, Celebrate Rockaway Day, Holiday Arts and Crafts events
Celebrate Rockaway Day is September 15th– 1p.m. – 5 p.m
Town Wide Yard Sale will be Oct 5thwith Oct 12thrain date
- Tom S suggested it was time for new advertising lawn signs.
- Resolution approved for $55 limit, Motion by Sam S, Kate L seconded, allin favor
- Volunteers: Sam S, Jim H, Kate L to meet at museum by 7 a.m. to sell maps.
St Peter and Paul’s Holiday Craft Fair
- Saturday 12/7 from 9 a.m. – Noon
- Resolution to pay $20 to reserve table, Sam S motion, seconded and approved by all
· Open floor for member comments, and/or historical reflections
- Bob E told about how Donatoni mill had people from the South come up to work at mill for $1/hr
- 19630-1970’s Donatoni purchased a German mill, brought from someone on NY State.
· Close Motion to close at : 11:34 a.m.
Next Meeting Saturday September 28, 2019
MEMBERS IN ATTENDANCE:
Jim H, Ken L, Jean R, Jimmy A, Tom S, Debbie T, Joan J, Bob E, Arnie B, Sam S, Beth W, Kate L