Meeting Minutes

Minutes of the January 27, 2018 meeting of the Borough of Rockaway Historical Committee Present:

  • Arnold Bernard, President

  • Barbara Koch, Treasurer

  • Beth Witanek, Co-Treasurer

  • Joyce Kanigel, Corresponding and Recording Secretary

  • Jim Allen, Curator

  • Joan Miller

  • Ken Lattig

  • Jean Rueter

  • Tony Gebbia

  • Jim Hurley

  • Bob Edwards

  • Tom Slockbower

  • Ted Hussa

    President Arnold Bernard opened the meeting at 10:05 a.m. A salute to the fag and moment of silence were held. Treasurer's Report

    Treasurer Barbara Koch reported an account balance of $7,411.39 as of the end of 2017. There was a total of $622 in proceeds from the Sts Peter & Paul Church Christmas bazaar (including a check from Father Matthew for for the church's purchase of ornaments). Jim gave Barbara an additional $45 from general sales of ornaments. Joan M brought in $60.85 that she collected from the donation jars at Smith's Tavern and Rockaway Liquors.

    Barbara reimbursed Tom S for $47.04 for museum decorations; and wrote another check for $400 to pay Blast Masters for their work on the Washington School bell.

    Jean R asked if an audit of our fnances had been planned. Jim H suggested having an audit done by a committee of our own members. JIm H, Tony G and Beth volunteered to do this.

    Barbara has prepared some organizational information, e.g. about setting meeting agendas. She will send a copy to Joyce and Joyce will send it out as an attachment prior to our next meeting.

    Corresponding Secretary's Report

    Joyce had an update about the status of the Historic Trolley Trail project. A grant for $5000 has already been awarded by the Highlands Coalition to help pay for installation of a footbridge (where the trail crosses over Fox's Brook). We now have another opportunity for grant of up to $3000. This sponsored by the American Hiking Society and LL Bean. Joyce can send in a application at no charge, and there is no grant match; however the application requires that a 501(c)(3) organization be listed as a project partner for administrative purposes. Joyce asked permission to name the BRHC as a partner on the AHS application. Tony G made a motion to approve, and Tom S seconded. The motion passed unanimously. Arnie noted that the Committee has previously decided to donate $2500 toward the trolley trail project.

    Joyce noted that Robert Nichols had sent his regrets that he could not attend today. Also later we heard from Kate Lynch that she too was ill and could not be present. We hope they will get well soon.

draft minutes of the Borough of Rockaway Historical Committee for January 27, 2018, continued Curator's Report

Jim gave one of our blue history books to the principal at Divine Mercy Academy. The principal has invited us to participate in the school's annual summer fair, where we could sell books, maps, ornaments and mugs. Jim will fnd out more details and the date for the fair.

New and old business -

Washington School bell - Tom S reported that the bell has now been cleaned, and a fnish has been applied. After the sandblasting was done, some interesting markings on the bell became visible. It was cast in 1883 and is a 30" diameter #7 bell, the kind that was made for signaling emergencies such as fres.

Tony G suggested that we look into publishing booklets about Borough history, for example a short history of the frehouse. Everyone likes this idea. Arnie said we could speak to ABC Printing about this potential project.

There was discussion of future designs for ornaments and coffee mugs, for example putting the same image on both mugs and ornaments, and selling them as a package.

Ted Hussa proposed a meeting of the Greater Rockaway Genealogy Society, to be held here in the Community Center on either Saturday August 25 or Saturday September 22 of this year. The topic would be the genealogy of some of our local patriots, such as John Jacob Faesch and Stephen Jackson. Joyce said this sounded good and noted that the Genealogy Society already has permission to hold meetings here on Saturdays following the conclusion of our BRHC meetings. Weather permitting we could also tour the Presbyterian Cemetery, where many patriots are buried.

Bob E told stories about Dr McElroy, who lived in the beautiful house on Main Street that is next door to the Dr John Darbee Jackson house. Bob noted that Dr McElroy made no charge for "baseball injuries." Dr McElroy was married to the former Marion Tuttle. He died from an illness caused by drinking unpasteurized milk.

A motion was made to adjourn, and the meeting was adjourned at 11:27 a.m.

Respectfully submitted, Joyce Kanigel, Recording Secretay

 
Minutes of the February 17, 2018 meeting of the Borough of Rockaway Historical Committee

Present:

  • Arnold Bernard, President

  • Sam Saporite, Vice President

  • Barbara Koch, Treasurer

  • Beth Witanek, Co-Treasurer

  • Joyce Kanigel, Corresponding and Recording Secretary

  • Jim Allen, Curator

  • Joan Miller

  • Ken Lattig

  • Jean Rueter

  • Tony Gebbia

  • Jim Hurley

  • Bob Edwards

  • Tom Slockbower

  • Robert Nichols

  • Kate Lynch

    President Arnold Bernard opened the meeting at 10:07 a.m. A salute to the fag and moment of silence were held.

    President's Report
    Arnie said he could open the museum next Saturday and Sunday (4th weekend of the month), but he needs more help from members. Bob E and Ken L volunteered to help staff the museum during open hours.

    Treasurer's Report
    Treasurer Barbara Koch reported an account balance of $10,546.74 as of January 31. She had suggestions for procedures to follow for a planned internal audit of the Committee's funds. Jim H suggested that following reconciliation of checks it should be suffcient for our audit committee to issue a short letter, using letterhead stationery, signing off on the results of the reconciliation process. The audit committee's letter could then be memorialized in the minutes.

    Curator's Report
    Jim A reported that he and Barbara had cleaned out the museum's closet. Barbara sorted and wrapped t-shirts and began reviewing contents of fle cabinets.

    Corresponding Secretary's Report
    Joyce had an update about the status of a grant application for the Historic Trolley Trail project, for which the Historical Committee is a partner. The application to the American Hiking Society's small grant program has now been submitted. The AHS program offers a maximum grant of $3000 for trail development or improvement. Small grant awards will be announced in May 2018.

    Old and New Business

    There was discussion about what size and color of carriage-logo mugs we prefer. The Committee decided to order the 11 oz size, but were not unanimous as to choice of color (plain white, or white-with-black-interior). Tony G suggested we could order some of each. A motion was made to order a dozen of each, to start. The motion passed unanimously.

Jim H noted that the Saint Cecilia's craft fair, scheduled for March 10 from 9am - 2pm, might already be sold out. He provided a phone number to call regarding this event: (973) 886-8023. Jim A will call to fnd out if we can still reserve a table for selling books, ornaments, mugs etc. Barbara said she could help.

Jim A mentioned the local history books that have been published for many nearby towns, such as Denville, Dover and Wharton. He noted that no such book had been published about Rockaway Borough. The books are in a series titled 'Images of America' and are published by the Arcadia Publishing Company. Beth said she had an email address for the publisher, and would try to fnd out more details.

Jim A also noted the existence of certain historic photos of Rockaway Borough that have been offered to us. Sam made a motion for the Committee to purchase the photos. The motion passed. Joyce noted that some of the photos are already in our possession (in digitized format). She offered to check which ones we already own.

There was discussion of the future of the Stephen Jackson house. A local buyer is purchasing the Sacred Heart property, where the Jackson house is located. It is believed that the buyer may want to build apartments on the school part of the site, but this is uncertain because plans have not yet been submitted. If and when the buyer submits plans to the Land Use Board, we will have more information. We hope to be able to work with the buyer to preserve the house.

Sam thanked the Committee for our recent condolences to him and his family.

A motion was made to adjourn, and the meeting was adjourned at 11:47 a.m.

Respectfully submitted, Joyce Kanigel, Recording Secretary 
 
 
Minutes of the March 24, 2018 meeting of the Borough of Rockaway Historical Committee

Present:
Arnold Bernard, President

Barbara Koch, Treasurer Jim Allen, Curator
Bob Edwards
Tony Gebbia

Lou Guarinello Pete Hopler
Jim Hurley
Joan Jackson Kate Lynch
Rob Nichols Jean Reuter
Sam Saporite Tom Slockbower Beth Witanek

President’s Report:

President Arnold Bernard called the meeting to order at 10:07 a.m. We stood for the Pledge of Allegiance, and a moment of silence was held following that.

Arnie had with him three samples of our mug designs produced by Tony’s school. We have three dozen of each. The smallest ones (11 oz.) will likely be sold for $ 6.00; the ones with the black handle could possibly be priced at $ 6.50, and the largest ones could be sold for $ 7.00. Tom made a motion, which was seconded, that – largest to smallest size – the mugs be priced at $ 7, $ 6, $ 6, which was approved.

Arnie brought up the possibility of having a combination mug and ornament set for purchase. This year’s design is Sacred Heart. Sam raised the point of an objection to this theme, since Sacred Heart had denied to Jim Allen his request to be allowed entry to ‘tour’ the buildings that are up for sale. Barbara inquired about the lead time required for the ornaments. Sam asked if Sacred Heart was going to be responsive to/supportive of the ornaments, and further inquired if Jim A. could approach them about selling the ornaments (publicizing the availability in their church bulletin, etc.) The decision on Sacred Heart appearing as this year’s theme (and the subsequent ornament order) will be held up until next month, after Jim A. talks to Sacred Heart. A discussion ensued, with regard to the Diocese, and individuals to possibly be contacted. Barbara offered to send a personal note to the Sacred Heart Church contact person.

Jim A. announced that our museum would be open this afternoon between about 1:00 to 3:00, or 1:00 to 4:00. Barbara had produced a sign-up sheet for monthly commitments to ‘museum sit’; at least two people are needed at each time.

Treasurer’s Report:

Treasurer Barbara Koch reported that our bank statement totals $ 10,618.70. On March 18, an audit was completed at Barbara’s house (by Barbara Koch, Tony Gebbia, Jim Hurley, Beth Witanek); our finances

are in order. Barbara outlined and discussed some suggestions for an efficient process with regard to our sales and finances:

1. A cash-handling procedure for our cash box (at the museum and other special functions)
2. Request for reimbursement
3. Emergency request for petty cash (ex. small bills to have on hand for sales) which must be authorized 4. All transactions being recorded in the check register

Jim H. elaborated on the topics covered at the March audit session. We are a 501 3C; Tony found that the threshold law is $ 25,000. With regard to a possible sales tax liability, as long as an organization has a tax exemption number (which we do), there is no problem or issue. We are okay; we are exempt from New Jersey tax because we are self-selling (mugs, ornaments) and not through a vendor.

It was stated that we will remove the word ‘audit’ from the committee name, instead using the term ‘reconciliation.’

The expenditure for the September 1, 2017 order of new checks (amount of 100) cost $ 93.17.

Website updates:

Jim H. discussed with us the status and adjustments that were made with regard to our dormant website. Jim was able to get access to the website; the information that is there was from 2015. Jim updated the news there, added current dates and items for sale. The ‘contact us’ button goes to Jim, Ruben, and Joyce. The domain is licensed through ‘Go Daddy’ at present. Jim learned that Ruben has been covering the associated costs (as his donation to the group), but Ruben does need to inform us of the fee, which he can then state as a donation for his own tax purposes.

It was discussed that an active membership list is needed. It was suggested that this list be expanded to include active/past/in memorium members.

In discussing possible costs for web-hosting, Kate mentioned knowing that small site hosting can be done for about $ 375.00.

There was talk about including a PayPal button for possible donations, but we learned that having this would entail complications with regard to E-commerce, a secured server, and internal procedures with moving money and the subsequent record-keeping. Arnie advised that we should state the 1 East Main Street address for donations, which can be received via check or money order. (For now, we will accept donations, in person and through the mail, in cash, checks, money orders.)

Old and new business:

President Arnie Bernard informed us that the museum is doing well. Museum sitters must make sure to shut the lights, have the shades drawn, and lock the door.

Tom spoke about the 5-foot saw blade that was donated by the Donatoni Family’s nephew, from the former family saw mill. Tom will see to having the blade cleaned, and mentioned that we also have a Donatoni Mill uniform that can be displayed.

Further discussion included the issue of needing the phone at the museum to be working. We ourselves will first look at the issue (internally); the Borough of Rockaway owns the phone line. Arnie asked Tom about procuring a fire extinguisher for the museum.

With regard to the museum being open for the months of July and August, the decision is still up in the air (because of these months traditionally not receiving much attendance.)

Sam made a special announcement and a special presentation of the flag design created and donated to our group by the daughter of Sam’s neighbor, Pete Hopler. Arnie suggested that we display the flag at the museum under the American flag that we fly there. This flag design will also be present in this year’s Memorial Day Parade, included with Pete’s motorcycle and sidecar.

Barbara presented a list of invitees that she had put together for the upcoming Bell Dedication Ceremony. Tom stated that the bell is ready to be installed, and Arnie discussed having a date in May slated for the presentation and dedication. The date of May 19, 2018 will be discussed and decided upon at our next meeting.

It was announced that the upcoming Board of Education meeting is this Tuesday night (March 27, 2018.)

An inquiry was made about getting listings placed on the electronic signage in front of the fire house; Tom advised that Sheila Seifert be contacted for this.

The borough calendar will need to be checked for the upcoming events in the next few months. Tom announced that April 28th will be Environmental Awareness Day in Rockaway.

Further discussion ensued with regard to possible issues and logistics for the Bell Dedication. It was mentioned that parking at Donatoni Field is more readily available on Sundays. It appears that a Sunday (possibly May 20th at 1:00 p.m.) will be the best day for the event.

Barbara expressed the need to publicize information on the bell, and on its history with Washington School. It was agreed that Jean Reuter is our perfect contact person for this information.

The 2018 Museum Military Day will be on Sunday, May 27th, between 1:00 and 4:00 p.m.

Mention was made that the St. Cecelia’s Bazaar (earlier in the month) didn’t appear to be well-attended or populated by too many vendors; Jim A. will inquire about the date of the next one, in November.

Bob Edwards made the announcement that the V.F.W. in Denville (Ford Road) runs a breakfast the first Sunday of each month. The hours are between 8:00 and 11:00 a.m., at a cost of $ 8.00.

Sam conveyed the information that we have support and interest from the Fulton Bank on Route 46: There, they have a display of the ‘wooden houses’ (Rockaway landmark buildings), and their manager is

very receptive to our organization and the local history. Sam had a supply of the manager’s cards, which he handed out.

Mention was made of a thank-you note being sent to Pete Hopler, for the donation of the flag. The meeting was adjourned at 11:33 a.m.    

Respectfully submitted, Elizabeth Witanek

Minutes of the April 29, 2018 meeting of the Borough of Rockaway Historical Committee
Present:
• Arnold Bernard, President
• Sam Saporite, Vice President
• Barbara Koch, Treasurer
• Beth Witanek, Co-Treasurer
• Joyce Kanigel, Corresponding and Recording Secretary
• Jim Allen, Curator
• Joan Miller
• Joan Jackson
• Ken Lattig
• Jean Rueter
• Jim Hurley
• Bob Edwards
• Tom Slockbower
• Kate Lynch
President's Report
Due to scheduling conficts, the April 2018 meeting was held on the 4th Sunday of the month (instead of 4th
Saturday), following notice to current members by email or telephone. President Arnold Bernard opened the
meeting at 11:05 a.m. A salute to the fag and moment of silence were held.
Treasurer's Report
Treasurer Barbara Koch reported an account balance of $10,235.81 as of March 31. Barbara has also updated
the volunteer schedule, which Jim H will post on the website.
Curator's Report
Jim A reported that Ray & Judy's Bookstop has given us a check for the books they have sold there. They now
have no more copies of "Growing Up in Rockaway." There was discussion of whether to print more copies. Jean
said that if the book is to be reprinted, she requests that her name be removed from the chapter that is
designated as her contribution. A motion was passed to order 25 more copies from ABC Printing for $275.
There was discussion of an idea to publish a new book that would focus on Rockaway during the '50s, '60s and
'70s. Jim H noted a Facebook page on a similar topic called "You know you're from Rockaway when ..." He
suggested we reach out to the page's author (Wayne Fisch?) for stories.
Jim A also reported that we had a shortage of picture frames for the museum. A motion was passed to preapprove
him to spend up to $300 for frames.
This year's ornament will feature Sacred Heart Church. The wholesale price has gone up to $720 for 96
ornaments, plus $34 shipping. Barbara suggested raising our price from $9 to $10. The motion passed.
Corresponding Secretary's Report
Joyce reported correspondence from Emmons Cobb, who visited Rockaway last year. Mr. Cobb now lives in New
Hampshire, but his grandparents lived here in the house at the corner of Union and Stickle Streets. He had found a
newspaper article about the restoration of his grandparents' house.

Minutes of the May 26, 2018 meeting of the Borough of Rockaway Historical Committee
Present:
• Arnold Bernard, President
• Sam Saporite, Vice President
• Barbara Koch, Treasurer
• Beth Witanek, Co-Treasurer
• Joyce Kanigel, Corresponding and Recording Secretary
• Jim Allen, Curator
• Joan Miller
• Joan Jackson
• Ken Lattig
• Jean Rueter
• Jim Hurley
• Bob Edwards
• Tom Slockbower
• Tom Haynes
• Ted Hussa
President's Report
President Arnold Bernard opened the meeting at 10:05 a.m. A salute to the fag and moment of silence were held.
Members reviewed a list of guests who had rsvp-ed for our Washington School bell celebration scheduled for 1 pm
on Sunday, June 3. Availability of chairs was discussed.
Treasurer's Report
Treasurer Barbara Koch reported an account balance of $10,235.81. The museum volunteer schedule was also
discussed. Barbara is planning to update our member contact list.
Curator's Report
Jim A reported that 25 more copies of "Growing Up in Rockaway" had been published. Jim gave 10 copies to Ray
& Judy's BookStop, and took the remaining 15 copies to the museum. Our cost was $135.
Jim also received a check for $250 from Rob Grow, representing the Rockaway Borough Business Owners'
Association. This donation from the RBBOA is in appreciation for our efforts giving tours during Celebrate
Rockaway 2017. Jim H and Arnie took on most of this duty last year, and we thank them for their work.
This year's Celebrate Rockaway Day has been scheduled for Sunday, September 16, 2018.
Corresponding Secretary's Report
Jim A had picked up a letter from our town hall mailbox. Joyce opened the letter and reported that it was a notice
from the State Attorney General's Offce, stating that all annual State Charities Registrations must now be fled
online. The State will no longer accept paper flings. Joyce said she had set up an online account to do this and
would fle our form by the end of June, when it will be due.
Joyce also noted that our local newspapers (The Citizen and The Neighbor News) had published notices about the
upcoming Memorial Day commemoration, and the Washington School Bell celebration, as we had requested.

REGULAR MEETING MINUTES   JANUARY 26, 2019  10:00am

·       10:01am Call to Order; Flag Salute-Moment of Silence for Departed Past Members

·       Committee Reports: 

Treasurer:  -       As of 12/31/18 our account balance is $8,349.27 

 Museum Curator:   

-       Museum is open today and tomorrow. Need a volunteer to sign up for Sunday, but need volunteers going forward. 

-       Need Amanda to work on map restoration when museum is closed so no disturbances

-       Jim H. suggested volunteer sign up rolling for 90 days out so members can check their plans.

-       Jimmy talked about theft of can opener and pocket watch from small display case that did not have a lock.   

NEW BUSINESS

·       Museum: Security Updates; Museum Coverage Schedule: 
- Jim H. suggested volunteers sign up for museum coverage on a rolling 90 day schedule.  This will enable members to check their schedules and commit to a day bit easier.
-  There was a discussion about the number of keys in circulation and who should have them per the By-Laws.  Jimmy had extra keys that will be tested to make sure they work.
-  There should be 8 keys in circulation.
 

·       2019 Committee Appointments:
- We have 16 active members.
-  Need committee chairs.  Jim handed out a list of the committees per our By-Laws and suggested we all look it over to pick a committee to chair or participate in.
- Jim H. said we can’t modify our By-Laws much because they would need to be re-approved by the IRS which is a big process.
 

·       2019 Memorial Day Parade -RBHC Participation:
- This year is the 150thanniversary of the Memorial Day Parade in Rockaway Borough.  
-  Tom S. introduced Debbie Tanzola, who is joining the RBHC and is also co-chairing the parade committee.
-  To commemorate this momentous anniversary, Rockaway Township and Denville agreed to not have parades and will participate in the one in our town.  
-  Invitations to different organizations are being put together asking to participate in the parade.
-  There was discussion about using Jimmy’s trailer to make into a float for the parade.
-  There was talk of asking a RB resident who has a restored Rockaway carriage if we can use it in the parade.
-  Arnie, Joan, Jimmy and Barbara offered to be on the committee.
-  A question was posed whether we will still have our Memorial Day event with Veterans at the museum.  Jim suggested we decide that later.

·       Purchase of Museum Glass Display Cases:
-   There was discussion about purchasing  a new 6ft glass, locking display case.  Tom S. has been looking into this. We missed the two opportunities to purchase a used one in great condition on Ebay and Craigslist. 
- The committee approved a blanket authorization for Tom S. to spend up to $1,500.00 on a display case when he finds one. 
 

·       Open floor for member comments, and/or historical reflections:
-  Welcome to our newest member, Debbie Tanzola
-  There was discussion about creating a policy on accepting items “loaned” or “donated” as not all items may be important to RB history.  We also have limited space to display and store memorabilia.
-  There was discussion about whether we are covered by insurance if something “on loan” is stolen.  Arnie said we are covered by the Borough’s insurance.
-  There was discussion about taking a complete inventory of all items in the museum- pictures and description.  Kate offered that it could be a Silver Award project for Brenna and would find out if that is an approved project.
-  Jim mentioned possible meeting date changes for May, November and December.
-  Jim is going to talk to Sheila Siefert about adding a meeting notification on the board in front of the municipal building for the week preceding each meeting.
-  Joan Jackson has been collecting the money from the donation cans in town for many years and asked if anyone else would like to continue doing it.  Kate offered.  Barbara and Joan will put a list of where the donation cans are.
-  Jim mentioned needing to find a place for the two canal stone markers.
- Jean R. wants a booklet put together for veterans who lived in RB at any time.  The current memorial is only for veterans who lived in RB when they left to service.  It was discussed that a different group is responsible for the memorial.
-  Jean R. discussed the need for RB history education in schools.
 

·       Close at 11:19am 

        Members in Attendance:

Jim Hurley                                                       Tom Slockbower                                      Barbara Koch

Kate Lynch                                                      James Allen

Arnold Benard                                                Bob Edwards                                              Ken Lattig

Joan Mill                                                          Joan Jackson

Jean Reuter                                                     Beth Witanek                                              Deb Tanzola                                                                                          

REGULAR MEETING MINUTES Feburary  16,2019 10:00am

·       Induction of New Officers by Sam Saporite

·       Committee Reports:  

Treasurer:   Account Fund Balance as of January 30, 2019=$8,552.38
Barbara Koch was on vacation but had put together a worksheet of all deposits and deductions to bank account if anyone wanted to view

 Museum Curator:
Jimmy Allen reported that museum would be open next weekend and one more volunteer was needed for Saturday.  Kate Lynch volunteered.
 

Jimmy talked about options for our next Ornament, reminding us that it’s the 125thanniversary of Rockaway Boro’s incorporation.  Options discussed were Trolley on Main St. at center of town, Pot Belly’s/ Aricos. 

Jimmy mentioned our stock of ornaments left over each year and said that 96 ornaments seems to be the least amount we can purchase from any vendor.

Jimmy knows someone who has some historical pictures he’d like to make 
copies of.  Tom S. suggested a max of $70 to reprint photos.  It was unanimously passed.

Barb found the special clips to hang pictures from the system in the museum. 

Sheila Siefert agreed to post the museum opening day/time on the board outside of Boro Hall the week prior to our being open.

Jim H mentioned that he had two requests through the website for our collectible books.

Corresponding Secretary: N/A Barb was on vacation 

NEW BUSINESS

Jim H nominated Kate L as recording secretary and it was approved.

·       Museum:  Museum Coverage Schedule; February, March, April

Jimmy A said February was covered but we need more volunteers for March and April

·       2019 Committee Appointments:

Jim H proposed three Committee and their appointments to start.
1 - Article VI- “C” Facilities– Jim H and Tom S.
2 - Article VI-“E” Museum Maintenance and Control-  Jim A, Tom S, Barb K and Jim H

3 - Article VI- “J” By-Laws Committee – Joyce K, Kate L, Barb K and Sam S (as needed only)

All appointments unanimously approved

·       2019 Memorial Day Parade -RBHC Participation-Updates

The parade is 5/27/19

Deb T said letters/invitation to organizations asking their participation will be sent out shortly.  If anyone has any specific organizations they want included, let her know.

A suggestion was made to send a letter to the couple who owns a Rockaway Carriage asking them to participate. There was discussion about the carriage being either first or last in the parade

A suggestion was made to send a letter to Peter Hoppler since he volunteers his side car motorcycle every year, letting a RBHC rep ride with him, holding our flag.

A suggestion was made to send a letter to Trend Motors who may supply cars for all vets who are not able to walk the parade route.

A suggestion was also made to send a letter to the Boy Scouts and Girl Scouts

A float committee was proposed of Jim A, Tom S and Jim H.  

Jim A offered the use of his trailer for our float

·       Purchase of Museum Glass Display Cases-Update

Tom S found two display cases and will be going to pick them up tomorrow with Jim H and Scott H.

·       Trolley Trail Project- Update
Joyce K said project is at Borough Council level now for Budget consideration.  This is considered Phase 2.
Joyce K said project was discussed in Redevelopment planned to enhance historic value of Rockaway Borough

Joyce K said there are 3 phases to the project, phase one being complete
Phase 1 – Surveys  - this was paid by donation from RBHC and grant from ??
Phase 2 – Need $24k in budget for engineers design and permitting.  County wants to see our town have “skin in the game” to build the foot bridge or won’t accept grant proposal
Phase 3 – Construction of footbridge, approximately $50k 

It was suggested that we have another wetlands engineer look at footbridge construction.

·       2019 Activities and Projects

It was suggested to bring up Boroughs anniversary at Budget meeting
Suggestions are needed for fundraising – possible placemats with RB restaurants on them?

Jean R  mentioned that we need RB historical education in our schools.

·       Open floor for member comments, and/or historical reflections

Jim H said all members should have t-shirts to wear at events
A suggestion was made to loan eating establishments in town pictures for their walls to showcase the towns history and the RBHC 

It was suggested that a thank you letter be sent to Jeri Hurley for selling ornaments at Winter Wonderland in December.

Rockaway Day is Sunday, Sept 15, 12-5

Rockaway River Cleanup is Saturday, March 23rd

Sam S offered to contribute carvings made by Veterans to the museum
Deb T had a picture of the original MHHS rifle range to share.
Tom S mentioned that we had flags posted on Main St. for our 100thanniversary and was hoping we could do something like that again for our 125th. He suggested there are companies we can rent flags from.

Joyce K asked if any members were free next Saturday, Feb 23rdat 9am, if they could attend the Budget Meeting by the Borough Council.  The Trolley Project will be discussed in hopes of securing funds to move forward.

·       Meeting adjourned at 11:42am

Members in Attendance

Jim Hurley   Kate Lynch  Joyce Kanigel  James Allen    Arnold Benard   Bob Edward  Ken Lattig    Joan Jackson  Jean Reuter   Sam Saporite                        Deb Tanzola     Beth Witanek 

REGULAR MEETING MINUTES   March 23, 2019  10:00am   

TOPICS

·       9:58am Call to Order; Flag Salute-Moment of Silence for Departed Past Members
·       Approval of Minutes from February 16th Meeting
Resolution: Passed
·       Committee Reports: 
Treasurer:  
-       As of 2/28/19 the balance in our account is $7,733.38
-       Includes 2 checks for cabinet purchase
-       Jim H. asked Barbara  K. to put together a 1Q internal audit review
-       Kate L. gave Barbara K. $22.28 collected from Smiths donation can
 
 Museum Curator:
-       Museum is open this weekend
-       Joan M can’t make it today so Ken L will sub
-       Joan J will be there Sunday
-       Jimmy A discussed the picture for the ornament with is our anniversary year.  He suggested the trolley in the center of town. We need to order a minimum of 96/$754.00.
-       It was mentioned that our inaugural ornament in 2000 was the Rockaway Carriage.  Our anniversary ornament should be symbolic of our town.
-       Jim H mentioned that we have a longer window for sale of the ornament this year because it’s an anniversary year and residents are more likely to display it longer than just the holiday season.
-       Tom S will check with Nickel printing for pricing to possible switch vendors for the ornaments
-       Chief Pepperman donated a very old badge and billy stick
-       Chief Pepperman said he will post the museum open dates on his Facebook page
 
Corresponding Secretary:
-       An email was received through our website asking about the canary factory. Barbara K replied three times but received no response. 
-       Morris Hills HS is featuring an article in the Hilltoper on the Morris Hills Regional District
-       Tony G suggested we post any emails received and responses on our website for all to see.  If one person is asking, others must be interested as well.
-       Jim H mentioned that we need to encourage new membership.  There are currently two people who expressed interest in joining.
-       Barbara K said the new “Open “ sign for the museum window will be completed for April open dates.
-       FYI for all – the Rockaway Twp Historical Society has an open house at the Ford Faesch House on May 4thfrom 12-3. If someone wants to head this event, they will have a table for us to display some historical items.  There is no selling on this day, only display. Tony G offered to lead this.
 
Facilities and Museum Maintenance and Control Committee:
-       Jimmy A said the saw blade needs to be hung as a summer project.
-       One new cabinet is set up and it looks great
-       Tom S. found a volunteer group to pain the railings and put mulch in the gardens
-       SubCommitte of Museum Maintenance – “Donation Committee” – Jimmy A knows who donated the Navy blanket and a letter needs to be sent; thank you and that the donation was accepted.
 
By-Laws Committee:
-       Jim H suggested posting by-laws on the website
-       Wants first pass of the by-laws completed in 2Q
NEW BUSINESS
·       Museum:  Museum Coverage Schedule; March, April, May
Resolution (y) (n) topic discussed:
-       March is covered, one person is needed for April and May needs coverage both days
-       Suggestion was made to move our meeting ahead one week from 5/25 to 5/18 so that it’s not on the holiday weekend.
-       The museum will still be open 
·       2019 Memorial Day Parade -RBHC Participation-Updates 
Resolution (y) (n) topic discussed:
-       Tom S and Deb T  gave an update, Christina Scalzo attended meeting as well:
-       Association meetings are the first Tuesday of the month
-       Parade meeting not set yet
-       Jimmy A knows people who own classic cars and can reach out to them about driving in the parade
-       Tom S reminded us that in 1994 American flags lined Main Street.  Two individuals are donating 50 flags to line Main Street.
-       Tom S discussed renting bunting for stops along the parade route; library, river, church.  He will find out the cost.
-       Arnie B suggested that the RBHC and the Fireman Assn should donate funds to rent bunting
-       Tom S is heading the float committee – he suggested using Jimmy A’s trailer and putting bunting around it and display our flag on it.  
-       Barbara K said she would reach out to the couple who own a Rockaway Carriage,  but needed to be able to tell them how much time is expected.  
- Parade lineup begins at 10am for 11am stepoff.
- Carriage does not need to stay for ceremony at church so they would be done around noon.
-       There are bands scheduled to participate but we need a chorus – Tony G suggested asking his daughters music school – Gateway to the Arts may agree to sing at ceremony. 
·       Museum Glass Display Cases-Update
Resolution (y) (n) topic discussed:
-       Jim H, Scott H and Tom S transported two cabinets to the museum from North Jersey.
-       They did a great job – the cabinets are commercial grade in great shape
-       One cabinet is set up.  Things will be moved around to set up the second cabinet and make the flow better and gain more floor space
·       Trolley Trail Project –Update
Resolution (y) (n) topic discussed:
-       Joyce K said another quote for the foot bridge will be needed
-       The Boro council allotted funds in the budget for the project
-       Joyce K discussed the bioswale at Park Lake
-       It was suggested that a historic marker or panel be installed at the Park Lake showing where/giving history of, the ice house
-       The environmental committee wants fundraising for bioswale and we are hoping for donations
-       Christina S suggested we get the Green Acres Project involved because they will help maintain the bioswale
-       Joyce K asked if the RBHC could be a custodian of funds for the Bioswale committee and then donate it back when it’s needed.
- We need to confirm whether it’s legal for us to accept donations for the “historic preservation of Fox Pond” for bioswale.
- Barbara K suggested we create a receipt for the donations and since all disbursements are done by resolution (vote) it’s all in the minutes.
·       2019 Activities and Projects: Memorial Day, National Night Out, Fall Town-wide Garage Sale, Celebrate Rockaway Day, Holiday Arts and Crafts events
Resolution (y) (n) topic discussed:
-       Barbara K will inventory the ornaments
·       Open floor for member comments, and/or historical reflections
-       Jimmy A suggested we need a Rockaway Borough book for “Images of America” as other towns do. Discussion continued about how the books being copy righted so we have no say in what text or pictures end up in the final product.  
-       Joyce K mentioned that the county gave a presentation about this kind of book a few years ago and will look for the details
-       Tony G has a bag he found in a wall of his previous home from Strait and Freeman.  He will donate to the museum.
-       There was discussion about the possible purchase of a fully restored Rockaway Carriage but there was a question about the price.  It looks like it’s being offered at $1500 but that doesn’t seem right.  We are wondering if it should be $15000? 
-       Jim H suggested we do away with “loans” of historical items and only allow “gifts” to us.  There is too much liability when an item is on loan.  If an item is very valuable, we need to have a rider added to the RB insurance policy.
-       Joan M’s husband, Ed kept meticulous records and may be a good place to find information about RB.
·       Close-Motion to adjourn at 11:44am 
Members in Attendance:  Jim Hurley, Tom Slockbower, Barbara Koch, Kate Lynch, Joyce Kanigel, James Allen, Arnold Benard, Tony Gebbia, Ken Lattig, Joan Jackson, Beth Witanek, Sam Saporite, Deb Tanzola                   Next Meeting Saturday, April 27, 2019 
                           
REGULAR MEETING MINUTES   April 27, 2019  10:00am
·      9:56am Call to Order; Flag Salute-Moment of Silence for Departed Past Members
·       Approval of Minutes from March 23, 2019
·      Committee Reports: 
Treasurer:  
-       As of 4/27/2019 the balance in our account is $7733.88
-       1Q internal audit review- Status?
- Barb K and Beth W will co-ordinate a meeting time
-       Museum Curator:
-       There are no volunteers for Saturday. Jimmy A asked for volunteers: Jean R and Ken L volunteered.
-       Sunday hours are covered
-       Arnie B suggested opening the museum the weekend before Memorial Day.  Sam S made a motion to move museum hours to weekend of 5/18 & 5/19, mentioning that Armed Forces Day is 5/18.  Motion approved
-       Kate L volunteered for 5/18, Joan M volunteered for 5/19
-       There was discussion about not having museum hours in July and August, but adding to website that we would be open by appointment only.  Sam S made a motion and it was unanimously approved.  
-       Arnie B asked if we plan to do anything for July 4th.  Jim H asked to table that discussion until next meeting when Tom S will be in attendance.
-       Museum donation presented to us by the Rockaway, Marcella, Denville Association:  Edmund Halsey’s address at the monument dedication and his journal.  We will add a comment card stating who the donation was from before we display it at the museum.
Corresponding Secretary:
-       Barb K said we had a donation last August for two Memorial Bricks that have been held waiting for 3 more.  Usually these are done in a bulk lot of 5 bricks.  Barb K suggested we look into having the bricks made now so we don’t keep the families waiting any longer.
-       Barb K said the winner from last year’s Rockaway Day raffle is from Denville.  Along with their prize, she will give them a list of meeting dates and encourage them to join our historical committee. 
-       Rockaway Hardware left slide locks for the old cabinets in our mailbox at the museum. Barb K will send them a check.
Facilities and Museum Maintenance and Control Committee:
-       Tom S was not in attendance but Jim H gave an update.
-       In the last month, the divider wall by the desk was removed and one display case was moved. 
-       A volunteer group from the church was at the museum today to paint the railing and mulch the beds.
By-Laws Committee:
-       Jim H wants first pass of the by-laws completed by end of 2Q
-       Joyce K will be central file holder
-       Jim H wants a few things specifically looked at:
- leadership term verbiage
  - how do we refill a position for balance of term if someone can’t fulfill the term.  
  - Is this considered a big change or a small change (for IRS purposes).  Will need general procedures for refill process
-       Number of officers
-       Committee members
-       Can we wrap some committees together
-       Multiple office holders by an individual
NEW BUSINESS
·      Museum:  Museum Coverage Schedule;  April, May, June
Resolution (y) (n) topic discussed:
 
·      2019 Federal and State Tax Filing 
- Confirm who is supposed to file?  By-laws say Treasurer, so Joyce K needs to show Barb K what needs to be done.  
- Confirm when filing needs to be completed by – June ??
·      2019 Memorial Day Parade -RBHC Participation-Final Plans             Resolution (y)  (n) topic discussed:
- Deb T gave update: 
- Rockaway Twp has a military jeep decorated with banners
- we have bunting
- Rockaway Carriage replica is currently in MA. Owners are having an issue with transport to NJ.  The carriage may not be here for the parade.
- We have a side car motorcycle to represent the RBHC.  A volunteer is needed to ride the side car.  Joan J volunteered.
- Jimmy A is donating his trailer for the parade.  It will be decorated with a banner and the RBHC flag.
- Flags were purchased and donated to Rockaway Borough that  - these will line the street for the parade.
- Barb K will co-ordinate making sure all members have t-shirts 
 
·      2019 Ornament Commemorating 125 year anniversary of Rockaway Boro  
-Tom S went to Nichols Printing for a quote on ornaments.
  - Qty 100/$6.33ea, 150/$5.75ea, 250/$5.16ea
  - Glass ornaments, one color ink, free shipping, $60 set up fee
  - Ornaments are made in China
- Jimmy A’s quote from ABC Printing is Qty 96/$754 ($7.85ea)
  - Ornaments are made in U.S.A.
- Three options for photo on ornament were discussed:  Trolley in Town Center, Trolley coming up into town center from West, War Memorial (dated 1892).  The land for the War Memorial was deeded to the towns’ people, not the town. 
- Deb T suggested taking a picture of the monument and flag at the RBPL.
- There was discussion about this being the 125thanniversary of Rockaway Borough and the 150thanniversary of the parade – do we want to combine the two events on one ornament since they chronologically fall in the same year?
- Can we fit two pictures on one ornament?
- Sam S knows someone (JJ??) who has a picture that commemorates the military, the parade and the local people.
- It was suggested that anyone bring a photo to the next meeting that they may want considered to be on the ornament.
- Jim H talked about everyone needing to sell a quota of ornaments because we have such a large inventory
- Barb K mentioned doing a current inventory of ornaments, books, etc
- Kate L said she would ask TJ/Lincoln/Superintendent if they would include the list in any newsletters they send out
- Deb T asked if we are allowed to sell ornaments at Town Hall
- There are three issues we need resolved: 1. Image 2. What vendor to use and 3. Price point moving forward
 
·      Open floor for member comments, and/or historical reflections
- Jim H welcomed new member MaryBeth Auriemma 
- Beth W mentioned the Rockaway Twp celebration at the Ford Faesch House on May 4th, asking if anyone was representing RBHC, but no one volunteered.
- Deb T said Salon Secrets asked her if their building was ever a brothel.  Members mentioned it was a bar and then a meat market, but no one had heard of it ever being a brothel.
- Arnie B mentioned we may want to think about reproducing Edmund Halsey’s printed 1892 War Monument dedication speech to sell.  Jim H suggested discussing at the next meeting.
·      Close-Motion to adjourn at 11:28am 
Members in Attendance:   Jim Hurley,      Barbara Koch,  Kate Lynch, James Allen, Arnold Benard, Ken Lattig,  Joan Jackson, Beth Witanek,            Sam Saporite, Deb Tanzola,  Jean Reuter,  Bob Edwards, MaryBeth Auriemma 
Next Meeting Saturday, May,  18 2019

 

 

 
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